2022-2023 Board Accomplishments & Activities

2023/2024 HOA Board Accomplishments & Activities

Note:  The following can be verified via past meeting HOA minutes and the HOA Website.

  ·       The HOA Website has been consistently updated    to reflect all ongoing changes and reference       

  information. (www.eaglelakeeasthoa.com).

·       Continued from prior year to maintain open communications via Board Meetings and various social media vehicles (Next Door, Facebook, Twitter & Instagram) and encouraged a friendly and open atmosphere at Board Meetings.  However, we discovered over the term that very few homeowners were interested in these social media vehicles based on lack of responsiveness (due to actual feedback and media “hits”).

·   Since prior year voting of CC&R changes were unsuccessful, we attempted to change the votes needed to approve any changes to any CC&R’s by revising Article VIII, Section 2, which would allow 2/3rd’s of 100 votes as opposed to 2/3rd’s of 332 votes (220) to make a change.  Since 35+ homes are rental properties, it is difficult (but not impossible) to achieve 220 votes for any type of change.  SCPM mailed voting packages on two occasions and the Board sent out 201 emails to those with email addresses on file, followed by 132 emails to those who had not yet voted.  Unfortunately, once again, lack of interest yielded only 79 “yes” votes in which we would still need 220 “yes” votes to have revised the above CC&R.  This will hurt the community if the CC&R’s are ever mandated directly as written.

·   Completed “Community Clean-Up” in December and April.  However, both events were poorly supported with less than one dozen people participating each time.

·   Finally implemented the start of a “Neighborhood Watch” Committee, following another orientation provided by the Melbourne Police Department.

·   Established a “Violations List” from the CC&R’s.  This is posted on the HOA Website as reference.

·   Addressed issue of “Environmental Responsibility” by communicating to residents that fining can occur for pond negligence; statement was added to home page of website.

·   Addressed problem of “Soliciting” to resident since this is a Deeded Community and it is not legal to solicit of any kind; statement was added to home page of website.    

·   Addressed and completed 3 phases of community landscaping improvements (details can be found in the meeting minutes).

·   Power washed, painted and repaired North entrance signs at Millicent & Pirate in April.

·   Added a new page to the website entitled “Landscaping Services” to provide general landscaping recommendations to the community.

·   Added a note to the website under “Committee Chairs” that a) any homeowner has the right to report a potential violation to SCPM, and b) that when in doubt, an ARC form should always be submitted for external property changes.

·   Documented all HOA meeting agendas, then replaced agendas with meeting minutes on the Documents page of the website; communicated both on social media vehicles.

·   Maintained consistent updates of all activities on the “Presidents Communications” page of the website.

·   Arranged for the annual “Community Garage Sale” in November, after having communicated several times on social media sites.

·   Though we encouraged an “HOA Strategy Team” to form at meetings and via social media, there was very little interest.

·   We attempted to arrange for a “Community Barbecue” at meetings and via social media, but with only 25 homes interested as solicited, we thought to cancel the activity due to lack of interest.

·   We requested of SCPM that all future annual budgets include how the costs were derived, in order to make better financial projections for the next years’ operating expenses.

·   We researched Aerators vs. Fountains with various subject matter experts for the community ponds and initiated the installation of Fountains in Pond 3, which is the worse pond, which homeowners have complained about for years (details can be found in the meeting minutes).

·   We looked into the possibility of installing Speed Bumps at various locations in the community and only started to make progress now that we have an application from the City of Melbourne.  SCPM is starting to process.

·   Though we attempted to implement “Live Stream” for meeting videoconferencing, there appeared to be little interest.

·   We started to consider other house paint colors, as long as they complimented the approved colors, in order to provide our homeowners some degree of flexibility.  To that effort, we agreed to approve and add ELEHOA-24 and ELEHOA-25, now listed on website under “Paint Colors – Latest” (new page).

·   We also approved and added a new Roof Color, which compliments other homes, which is also listed on the website under “Roof Repair & Replacement and New Approved Shingle Colors” (new page).

·   The power washing of community entrance signs and perimeter fences (Pirate & Lipscomb) were completed in the July timeframe.

·   The flowers at the community entrance signs were all replaced in the July timeframe.

·   SCPM was asked to maintain a current list of homeowners and rental properties, to ensure accurate communications.  This included soliciting residents for email addresses, where possible.

·   The Board agreed to waive HOA fees less than $50 and contract a collections agency to address anything greater than $50.

·   Though the Board had solicited volunteers to join the Violations Committee, there was little interest.  This will need substantial attention in the next term.

·   The ARC Chairperson did a great job of turning around ARC Forms very quickly, while trying to be flexible when using the very rigid CC&R guidelines that need to be followed.  The personal approach used, helped to expedite the progress, while helping guide the homeowners though the process.

The experience, chemistry and personalities of the board members significantly helped in driving ongoing progress for a group who are simply volunteers, who care about their community.         

Our recommendation for the next term is to eliminate efforts that the homeowners are not interested in, assess creative solutions of addressing solutions to ongoing problem areas, streamline volunteer activities and re-establish property management responsibilities with SCPM.